We’ll keep this page updated to show you all the things we do with your personal data. This policy applies if you’re a supporter of Fit for the Future Network (member, sponsor, employee) or use any of our services, visit our website, email, call or write to us. In certain circumstances we may also provide an extra privacy notice, which will always refer to this page.

We’ll never sell your personal data and will only share it with organisations we work with when it’s necessary and the privacy and security of your data is assured.


Who are ‘we’?

Fit for the Future is an environmental sustainability network with over 100 charities, heritage organisations, cultural venues, public sector organisations and more in its membership. By collaborating and sharing knowledge, our members are becoming climate friendly, adaptive and resilient.

Powered by People and Practical Solutions

We connect the hundreds of environmental practitioners from within our member organisations so they can share best practice and practical solutions. From managing resources to adapting to climate change, Fit for the Future members are ensuring their land, buildings and operations become fit for the future by working together.

If you have any questions in relation to this privacy policy or how we use your personal data they should be sent to info@fftf.org.uk


What personal data do we collect?

Your personal data (any information which identifies you, or which can be identified as relating to you personally for example, name, address, phone number, email address) will be collected and used by us. We’ll only collect the personal data that we need.

We collect personal data in connection with specific activities such as newsletter sign ups or membership enquiries, employment, attending events, sponsorship etc.

You can give us your personal data by filling in forms on our website, by registering to use our website, or by corresponding with us (by phone, email or by joining as a member).

This personal data you give us may include name, title, address, email address, telephone numbers, personal description, photographs, attitudes, opinions, usernames and passwords.


Personal data provided by you

This includes information you give when interacting with us, for example joining or signing up for our newsletter, or attending an event. For example:

  • Personal details (name, email, address, telephone, and so on) when you join as a member
  • Your opinions and attitudes about Fit for the Future Network, your experiences of the Network and your interactions with it

We may automatically collect the following information:

  • Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform and if you access our website via your mobile device we will collect your unique phone identifier
  • Information about your visit, including, but not limited to the full Uniform Resource Locators (URL) and query string, clickstream to, through and from our website (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as but not limited to,scrolling, clicks, and mouse-overs), and methods used to browse away from the page
  • The terms that you use to search our website

Please note that certain services on our website won’t be available to you until you’ve registered to use our website.


Personal data created by your involvement with us

Your activities and involvement with us will result in personal data being created. This could include details of when you have attended our events, projects you have been involved with or who you have been in touch with across the Network.


How we use your personal data

We’ll only use your personal data on relevant lawful grounds as permitted by the EU General Data Protection Regulation (from 25 May 2018)/UK Data Protection Act and Privacy of Electronic Communication Regulation.

Personal data provided to us will be used for the purpose or purposes outlined in any fair processing notice in a transparent manner at the time of collection or registration where appropriate, in accordance with any preferences you express. If asked by the police, or any other regulatory or government authority investigating suspected illegal activities, we may need to provide your personal data.

Your personal data may be collected and used to help us deliver our activities, help us improve our services or complete your request. Below are the main uses of your data which depend on the nature of our relationship with you and how you interact with our various services, websites and activities.


Marketing communications

Your privacy is important to us, so we’ll always keep your details secure. We’d like to use your details to keep in touch about things that may matter to you.

If you choose to hear from us we may send you information based on what is most relevant to you, such as our monthly updates, event information or essential Network news.

We’ll only send these to you if you agree to receive them and we will never share your information with companies outside Fit for the Future for inclusion in their marketing. (We will share your data with National Trust and Ashden but only for the purposes of Fit for the Future Network).If you agree to receive marketing information from us you can change your mind at a later date.

However, if you tell us you don’t want to receive marketing communications, then you may not hear about events or other work we do that may be of interest to you.



The Fit for the Future website is protected by a security certificate - SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.

Non-sensitive details, for example your email address, are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. Follow internet best practice by not sharing passwords or bank details with anyone online.



Like most other websites, the Fit for the Future website uses cookies. 'Cookies' are small pieces of information sent by a website to your computer and stored on your hard drive to allow that website to recognise you when you visit. They only collect statistical data about your browsing actions and patterns and do not identify you as an individual.


Links to other websites

Our website contains links to other websites run by different organisations. This privacy policy applies only to our website. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

If you visited our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that website.


Review of this Policy

We keep this Policy under regular review. This Policy was last updated in March 2018.